Manual accounts payable is quietly expensive
Most finance teams still key invoices by hand — reading a PDF, typing the vendor, the amount, the GST, the line items, then matching it to a purchase order and chasing an approval. Industry studies put the fully-loaded cost of processing one invoice manually at S$12–S$15, and the cycle at several days. Across a few hundred invoices a month, that is real money and real delay — and every re-keyed figure is a chance for an error or a duplicate payment.
Invoice processing software built on AI changes the economics. Automiq reads the document, checks it, and posts it — keeping a human in the loop only where the value or the risk warrants it. Teams typically cut invoice processing time by around 70% and redirect the hours saved to work that actually needs judgement.
How Automiq automates invoice processing
Five steps, one auditable workflow — from a raw PDF to an approved bill in Xero:
Capture
Invoices arrive by email, WhatsApp, upload, or scan. Automiq picks them up automatically — PDF, photo, or scanned paper.
Extract
An AI agent reads vendor, invoice number, dates, line items, subtotal, GST, and total — with a confidence score on every field.
Validate
Automiq checks the maths, matches the invoice to its purchase order, flags duplicates, and routes anything above your threshold for human approval.
Approve
A reviewer approves or edits in one click from Slack, email, or the dashboard. Every decision is logged to a tamper-evident audit trail.
Push
The approved bill is posted straight to Xero, QuickBooks, or your ERP — GST-coded, attachment included, ready to pay.
What Automiq handles
Supplier invoices
Vendor bills in any format or layout — no templates to configure.
Purchase orders
Two- and three-way matching against POs and goods-received notes.
Receipts & expenses
Staff claims and receipts captured, categorised, and reconciled.
Bank & card statements
Line items extracted for reconciliation against your ledger.
Built for Singapore finance teams
Automiq applies the right 9% GST code, posts straight to Xero (Singapore) or QuickBooks, and keeps all data hosted in Singapore under the PDPA. Accounts-payable automation is frequently fundable under the PSG or EDG grant — Enterprise Singapore can cover up to 50% of qualifying costs, so the payback is faster still. Pair it with PayNow reconciliation to close the loop from invoice to payment.
See the numbers for your own volume with the invoice automation ROI calculator, or book a 20-minute demo and we'll run one of your real invoices through the flow live.
Invoice automation FAQ
Does Automiq push invoices into Xero Singapore?
Yes. Automiq extracts the invoice, applies the correct 9% GST code, attaches the source PDF, and posts the bill into Xero (Singapore edition), QuickBooks, or your ERP — ready for approval and payment. PayNow and bank reconciliation can be wired into the same flow.
Is invoice automation eligible for the PSG or EDG grant?
Often, yes. A single accounts-payable workflow usually fits the Productivity Solutions Grant (PSG); a larger, multi-workflow finance-automation project fits the Enterprise Development Grant (EDG). Both are administered by Enterprise Singapore and can fund up to 50% of qualifying costs. See our PSG and EDG grant pages for eligibility.
How accurate is the data extraction?
Automiq reports a confidence score on every field. High-confidence fields post automatically; anything below your threshold — or any invoice above a value limit — is routed to a human for a one-click check. You decide where the line sits.
Is it PDPA-compliant and hosted in Singapore?
Yes. Data is hosted in Singapore by default, encrypted at rest and in transit, with PII redaction before any AI agent processes a document. Every run is logged for audit. We sign a DPA on request.
How long does it take to go live?
A single invoice-to-Xero workflow typically goes live in under 17 days, including data integration and operator training. Larger rollouts run 4–8 weeks.